A suitable type of maintenance is needed to give your small business printers a chance to perform their functions as per your requirements and expectations. If you keep ignoring errors and problems in your printer, it can lead to a significant drop in the working of these machines and can even result in the short and unproductive life of the printer. But if you have enough knowledge about what problems may occur to your copier, you can easily prevent them.

Following are some of the common issues associated with small business printers:
Using the Wrong Type of Paper
Usually, people don't know that using the wrong quality paper can damage your small business printers. It is therefore important to research your printer paper before buying it. Feeding someone something that cannot be digestive can lead to problems. The same is the case with printers. Feeding the wrong size of paper can lead to a paper jam.

If a paper is too big to fit in a printer, it will get stuck in the printer if you force it into the printer. You must open the machine to get the stuck piece out and insert the right size of paper. Inserting the paper wrong into the printer can also jam the machine. So, it is important to check if the paper is loaded into the machines correctly before printing anything.

After removing any stuck paper from the printer, sometimes the machines still decide to give you a hard time. It can be because of any paper dust reaching inside the machines and clogging the tires that can come in the way of printing a piece of paper. To solve this problem, one must go get inside the machine to unclog it.

Insufficient Toner
Your small business printers need the right kind and quality of toner to run smoothly. If you choose the wrong kind of toner that has poor quality, it can damage the printers and print quality.
Many printing machines need a specific kind of toner. You cannot force any other type of toner. It might break the toner cartridge and make a mess difficult to handle.

The loose toner that is present in the cartridge is powdery. If it somehow opens, it can make a mess inside the machines. You must open the whole machine and clean it all out. Poor print quality can result to be the fault of toner. To correct this, you should return the poor-quality papers and toner to replace them with good ones.

Wrinkled Papers
Paper is made of wood due to which absorbs moisture from the air. When the paper is left to sit in the printer for several days, the humidity can make the paper stick to itself. It can result in a wrinkled and messy output.
If the paper has been sitting for more than 15 days, you should take all the paper out and clean it all up. If it still comes out messy and wrinkly, then it indicates that you need to replace the paper with a new one.
Old and too much-used feed rollers can also lead to wrinkled and messy paper. You must replace these small business printers’ parts by following the instructions from a reliable source or reaching out to a technician. Don't try to feed anything to your printer that doesn't seem visually damaged. It can result in a damaged output.

Insufficient Space of the Output Trays
The printer's output trays move up as the machine prints the paper. It is dangerous to put heavy objects too close to the finishing output trays. It can result in damaging the small business printers. If a printer starts making clicking sounds while printing, it is a sign that the finishing trays are damaging. They might stop working if they don't have any space left in them.

You can replace the damaged parts with a new and good one, but it's easier to just move the reason it all began, which is the heavy or big objects sitting beside the trays.

Foreign Objects
It is important to place plain paper without anything on it that can damage the machine. Make sure that the paper doesn't have any staple pins, paperclips, and any other object that can damage the glass or any other breakable objects because damaged glass can lead to a low-quality output.
Sometimes, the clips or staples pins can get stuck inside the copier and can lead to copier jam. It is one of the big reasons that can affect your printer in a small amount of time.

Conclusion
Not paying proper attention to your small business printer or copier machine can reduce its life. You should focus on preventative maintenance of the copy machines to ensure you can enjoy maximum performance from these machines.

Relevant Source:
https://visualedgefl.com/small-business-printers/